Are you interested in becoming a vendor for the 2018 Winter Wonderland Gift Gala?
Please read the below information
and then look for the Application Link at the bottom of this page.
The WWGG is an experiential event that features a variety of sensory experiences for a true “Winter Wonderland” feel for our community. This benefits vendors by shoppers staying longer, walking past booths more than once, therefore increasing opportunity for sales:
Shopping with a diverse variety of crafters, artisans, & local businesses
A Chocolate Buffet
Hot cocoa bar
Live holiday music & carols
Beautiful holiday décor & scenery
Kid’s Crafting Corner
Pictures with Santa & Mrs. Claus
*PLEASE NOTE THE FOLLOWING CATEGORIES ARE CLOSED FOR THE 2018 SEASON:
*BATH & SOAPS, SCRUBS, SHOWER FIZZES, SALTS, ETC.
We only have 23 vendor spaces left and available for the 2018 season!
This is a two day event held every 2nd weekend of December. This year’s dates are Saturday December 8 & Sunday December 9, 2018.
Full event, two-day vendor booth fee: $105
Two-day booths are an 8 ft. space this season because we we were able to rent additional space in our building this year, so we are able to give more room to vendors at no additional charge who select to be with us for both days! There will be enough room to fit your own 6 ft. table in your booth space. Seating is behind your table (tables & chairs NOT provided). Please note, spaces are not 8x8.
Single day booth fee: $65 (choose Saturday or Sunday at time of payment)
Single-day booths are located in our hallways and are a 6 ft. space, with enough room to fit your own 6 ft. table. Seating is next your table (tables & chairs NOT provided). You must fit everything into your space or under your table.
If extra space is needed you may purchase another booth (please select a quantity of two during checkout). You must bring everything you need for set-up & display.
No items from your booth may be tacked or taped to walls & all items must be contained within your booth space.
Vendors are responsible to collect & submit your own sales tax.
Electricity is available for an additional $10 fee for the whole weekend. You must bring your own extension cords and tape them down.
Vendors are required to submit a raffle item, to be dropped off at Flow Motion by October 31.
Vendors participating in the WWGG must be set up both days of the event with a representative staffing the booth from 11am-6pm Saturday & 11am-4pm Sunday, unless attending as a single-day vendor and then your booth must be staffed the hours listed for that day. Volunteers will be around often to help with breaks!
Please note: open flames, diffusing of scents, fragrance, or perfumes is prohibited.
Please note: no refunds or exchanges are given 90 days or less before the event for any reason.
Event Production & Advertising
A true community event:
As always, EVERY penny of your vendor fee goes toward event production (approx. 20%) & advertising (approx. 80%) for this event. There are no proceeds or profits from vendor fees pocketed by Flow Motion, any individual, or organization, so each year the WWGG is a show vendors are enthusiastic to participate in due to increased traffic & sales year over year. Flow Motion pays out-of-pocket for the professional marketing & graphic design services.
Methods of advertising & raffle:
Our advertising plan includes paid Facebook and Instagram ad campaigns leading up to the WWGG, ads placed on My Ferndale News (area’s leading online news presence), flyers, postcards, vendor packets for our vendor community to distribute at prior shows & events, word-of-mouth, our letter board road sign with thousands of cars passing by each day, custom sandwich-board signs out by the road the weeks before the event, sandwich-board signs by each off-ramp of the highway on the day-of, and listings on several online & free print media event listings. The WWGG is also promoted to the Flow Motion student/client community & its 1,800+ newsletter list. Flow Motion is an active member of the Ferndale Chamber of Commerce & the event will be shared through that community as well. We expect approximately 1,000 event attendees this year.
Vendors are required to submit one raffle prize item valued at least $20. Items are to be dropped off at Flow Motion no later than October 31 with a business card included with each item. Raffle items will be used on either Facebook or Instagram in a giveaway contest leading up to the event to promote both the WWGG and your business’s social media page(s). You have the option of submitting two raffle items valued at least $10 each to be featured on BOTH social media outlets.
Become part of the community!
After registration, vendors become part of our community & are asked to make a conscious effort as part of our collaborative team to do their part with word-of-mouth advertising about the WWGG. The WWGG is built on community involvement & the joy the entire season brings. Each year we do our best to exceed vendor expectations, take feedback into consideration, & improve each year. With this, we ask you to become part of our community & actively share your participation within your own community by sharing the Facebook event page, personally invite your friends to stop by, & we ask that you help post flyers in locations you have access to. We do a great job putting flyers & tacking postcards up on public bulletin boards, but we can always use your help by posting at your workplace on employee boards, your family church community boards, & your favorite business or restaurant where we do not have access. Our postcards are designed for tabletop display, tacking a few up on boards next to the flyer for people to take, or displaying at your upcoming holiday fair booths to promote your participation in the WWGG. Each vendor will receive a promotional packet for these purposes at the Flow Motion front counter when dropping off raffle prize items.
Load-in, Set Up, & Tear Down
Once you arrive, come find us at the Flow Motion front counter to check-in. You’ll receive a vendor packet with your booth location to begin setting up.
Booth spaces are assigned. Switching booth spaces with another vendor is not allowed.
Set-up times: Friday 4pm-8pm and Saturday 7am-10:30am for two-day vendors, & Sunday 9am-10:30am for Sunday only vendors.
Please quickly unload your items & move your car so other vendors can unload. Please note all cars should be moved no later than 10:30am the day of the event. *All vendors must park at the BACK of the parking lot on the days of the event to allow parking for customers! An aerial map for parking & unloading will be included in your promotional packet to be picked up when you drop off your raffle prize item(s) no later than October 31.
Vendors are responsible for securing their valuables during the show and overnight. Flow Motion is not responsible for lost or stolen valuables or merchandise. Security is not provided.
Please note we are located on the second floor of a historic building with no elevator. There is a loading dock at the back of the building to make hauling easier. The loading dock is actually on the floor we are on, so it’s easy! If you have a lot of items, it’s a longer but easier walk via the loading dock. Taking the stairs is shorter, but up a flight of stairs. Please plan accordingly.
Do not begin packing or tearing your booth down until the very end of the event at 4pm Sunday (6pm Saturday for Saturday only vendors). There are no exceptions. Tearing down early causes a chain reaction and an unpleasant, rushed shopping experience. This hurts your fellow vendors who would miss out on sales when shoppers begin leaving. Please treat your fellow vendors as you would like to be treated.
STEP #1: APPLY
Please apply using the application below!
STEP #2: REGISTER & PAY
After your application has been accepted and approved, a Flow Motion representative will email you with confirmation of your participation in the event. Please expect up to one week. In the email you will find links to register in the Flow Motion system to create an account and sign a waiver (if you have never been to Flow Motion as a client before). You can then pay for your booth space via that link.
Important: If you have been to Flow Motion before as a past client or a vendor, please use your email/password from last year & do not create a new account!
Please note, full payment is needed to confirm your registration for the WWGG. We reserve the right to give approval to another vendor to take your place in the WWGG if your booth fee is not paid for in full within two weeks of email approval.
YOUR BOOTH CHOICES
Full Weekend Booth Spaces – $105
These booths are in our main room where the majority of vendors will be located. Please note your space this year is an 8ft size with enough space to sit behind (not an 8x8). If you need additional space, please consider purchasing a second space.
Single Day Hallway Booth Spaces – $65
These booth spaces are located in our hallways. This would be an excellent option if you cannot commit to the full two-day event. Please note your seating will be BESIDE your booth & not behind your booth. Your display and table will be up against the wall with no room behind it.
Electricity – $10
After you make your booth space selection, return to the store to continue shopping from the “Vendor Registration” tab to select electricity ($10/booth) if you need it before checking out and paying.
YOUR PROMO KIT
Print Promo Packet
You will be given a print promotional packet when you drop off your raffle prize item(s) no later than October 31 that will include 5 color flyers, color postcards, along with a copy of all the details of the event that you’ll need. It will also include a color aerial view of our building so you’ll know exactly where Flow Motion is located, where to unload for set-up & where to park. Please bring this with you the day of set-up in December so you can locate our facility and vendor load-in spots!
We appreciate your help in putting up flyers in places we may not have access to: workplace bulletin boards, your church bulletin board, or a space you haven’t seen our flyer in yet! If you’d like more than 5 flyers, please let us know when you apply. Postcards will be included so you can tack some up with the flyers for people to take. They’re also great to hand out at vendor events you’re participating in or setting out on counters at the places you frequent.
Emailed Digital Marketing Kit
After you are accepted into the Winter Wonderland Gift Gala, you will be sent an email with links to register. After payment has been received, you will receive a set of graphics via email that have been professionally designed exclusively for this event for your unlimited use on social media, including Facebook and Instagram, promoting your participation in the WWGG.
Thank you for your interest in joining us!
If you have any questions, please join our Facebook Group page: Winter Wonderland Gift Gala Vendor’s Corner, so that others may benefit by your question.
Phone | 360.393.8829
Email | firstname.lastname@example.org